Even though so much business is now done online, paperwork is still a regular part of our everyday work life and always will be. Over time, bills, invoices, sales records, receipts, and folders of notes accumulate and might give the impression that your workspace is cluttered or unorganized.
You must be aware of the many laws governing record retention requirements so that you may maintain your documentation for as long as it’s required for tax, audit, or legal purposes. Organization and secure storage, however, are essential to keeping your files saved safely since it’s crucial to be able to retrieve those records whenever you need to.
This varies on the structure of your business—for example, there are differing standards for sole proprietors (5 years) and limited businesses (6 years)—as well as the kinds of documents you keep. For your own protection, you should keep your files for at least 6 years if the nature of your business makes it likely that a claim for breach of contract will be made against you. If there is even a remote chance that a claim for professional negligence will be made, you should keep your files forever.
The majority of your archives may be properly stored in boxes with clear labels that are either arranged by year or by contents, depending on how your firm is set up. You may keep your archives with Beckton Storage in one of our indoor storage units if your offices are cramped. You will be the sole keyholder, and the buildings are guarded by CCTV and intrusion alarms. Your papers will be safe in our dry, clean storage lockers until you need them again.
Documents that are sensitive or legally binding and cannot be duplicated should be stored in a fireproof, watertight storage facility.
If you want to store your archives with Beckton Storage, we offer facilities all across the UK that are conveniently located near key rail and road networks.
Our rooms come in sizes from 64 square foot lockers to more than 1600 square feet. In order to keep your papers organized and make sure you can locate them quickly and easily in your unit, you may also purchase boxes, packing, protectors, and racks from our stores.